Data Privacy Policy
Effective Date: February 24, 2020 (last updated January 10, 2023)
About This Policy
Cotgin IT Solution values your privacy and the protection of your personal data and is committed to safeguarding the personal and sensitive information of its clients, employees, partners, and other stakeholders. This Data Privacy Policy outlines the principles and practices followed by Cotgin IT Soution in handling and protecting data collected, processed, and stored during the course of its business operations.
Scope
This policy applies to all data collected, processed, or stored by Cotgin IT Solution, regardless of the source or format. It encompasses data related to clients, employees, vendors, partners, and any other individuals whose data Cotgin may handle.
Data Collection and Processing
Consent: Cotgin will obtain explicit consent from individuals before collecting and processing their personal data. The purpose of data collection will be clearly communicated, and consent can be withdrawn at any time.
Data Collection and Processing
Consent : Cotgin will obtain explicit consent from individuals before collecting and processing their personal data. The purpose of data collection will be clearly communicated, and consent can be withdrawn at any time.
Data Minimization : We collect and process only the necessary data required for the specified purposes and will retain it only for as long as needed.
Sensitive Data : We handle sensitive data (e.g., financial information, health records) with utmost confidentiality and implement additional security measures to protect such data.
Children's Data : Cotgin IT Solution will not knowingly collect data from children under the age of 13 without verifiable parental consent.
Data Security
Safeguards: Cotgin IT Solution implement appropriate technical and organizational measures to protect data from unauthorized access, disclosure, alteration, or destruction.
Access Controls: Access to personal data will be restricted to authorized personnel on a need-to-know basis.
Data Breach Response: In the event of a data breach, Cotgin IT Solution will promptly investigate and take necessary actions to mitigate its impact. Affected individuals and relevant authorities will be notified as required by applicable laws and regulations
Data Transfers
International Transfers : Before transferring data outside the country of origin, Cotgin will ensure that adequate data protection safeguards are in place, such as Standard Contractual Clauses or adherence to approved international frameworks.
Data Retention
Cotgin IT Solution will retain personal data only for the period required by law or for fulfilling the purposes for which it was collected. Once the data is no longer necessary, it will be securely disposed of or anonymized.
Third-Party Processors
Cotgin IT Solution may engage third-party processors to handle certain data processing activities. These processors will be selected carefully, and appropriate contracts will be in place to ensure they comply with data protection standards.
Compliance and Accountability
Cotgin IT Solution will comply with applicable data protection laws and regulations in the jurisdictions where it operates.
An appointed Data Protection Officer (DPO) will oversee data protection activities and ensure compliance with this policy.
Privacy Inquiries and Complaints
Cotgin IT Solution will address privacy-related inquiries and complaints promptly and transparently. Individuals can contact the DPO for such matters.
Policy Review
This policy will be reviewed periodically and updated as needed to ensure alignment with legal and industry best practices.
By implementing this Data Privacy Policy, Cotgin IT Solution demonstrates its commitment to protecting data privacy and maintaining the trust of its stakeholders.
Sharing of Personal Information
We may share your personal information with:
Our third-party service providers
Other companies within our corporate group
Your Rights
You have the right to:
- Request access to your personal information
- Request that we correct or delete your personal information
- Opt out of receiving marketing communications
To exercise these rights, please contact us at info@cotginitsolution.com
Security of Personal Information
Cotgin IT Solution takes steps to protect your personal information from unauthorized access, use, or disclosure. These steps include:
- Firewalls and other security measures
- Encrypting personal data sent over the internet
- Restricting access to your personal information to authorized employees
Changes to this Policy
This Policy may occasionally be updated. If there are any substantial changes, we will send you an email or post a notice on our website to let you know.
Contact Us
If you have any questions about this Policy, please contact us at info@cotginitsolution.com